VGCC Library Services: Microsoft Teams: Files in Teams

Files in Microsoft Teams

File Storage & Access

Teams allows users to connect to their cloud storage for easy access and sharing. On the Apps bar, Click the Files icon to browse, manage, and open the files in your connected cloud storage. By default, OneDrive will already be connected to Teams. To connect to another cloud storage account, do the following:

Click on the Files icon in the apps bar.
Click the Add cloud storage button at the bottom of the Files pane.

Choose one of the cloud storage options shown, for example Google Drive, then, when prompted, enter your sign-in information and allow Microsoft Teams to access the cloud storage account.

Once you have signed in to the account, that account will show up with any other cloud storage services you have signed in to.
To view files in any of your connected accounts, click on the relevant storage service in the Cloud storage part of the Files pane.
To disconnect a cloud storage service from Teams, click the More options icon, then Sign Out. Once signed out, that service will be removed from the Files pane.

Share files with team members

To share existing files with one of your teams, you first need to upload them to the appropriate group.

Click on the Teams icon in the Apps bar.
Choose the team you want to work in.

Select the channel you want to upload the file to.
Click the Files tab at the top of the window.

Click Upload, then select Files.

Go to the file you want to upload, then click Open.

You will return to the Files list where your file upload will appear after uploading, and will be available to everyone with access.

Editing Files in Teams

Edit files as a team

People on the same team can easily create and edit several kinds of Microsoft Office files shared by the team. For example, if you have a group presentation, all members of your group can work together on a Powerpoint presentation while chatting via text, audio or video. (Documents need to be in your group's shared files to be edited by the team. See "Share files with team members" on this page for step-by-step instructions.)

From the team channel you are working in, click the Files tab at the top of the window, then click the file you want to edit.

To start a new file, click on the New button above, then choose the type of document you want to create.

Name the document and click Create.

Whether you selected an existing file or created a new one, the file will open in your Teams window. You and group can now work on the file together. If multiple people are working in the same file, Teams will show who is working on which part by showing the team member's initials.
If changes have been made to the file while you were not viewing it, Teams will identify changes that have been made since you last viewed the document.
While editing in Teams, changes will be saved automatically.
If you want to edit in the full version of the Office application, click Open in Desktop App at the top of the page. The document will open in a new window.

When you are finished editing, make sure to go to File>Save and save the file before you close it. The file will save in Teams.
To return to Teams, go back to your Teams window and click Continue here.

Click the Teams button to return to your documents list.